25 Personal Assistants (PA) Jobs in Frankfurt – Salary 4000 USD Monthly
Job Reference number: GERMANY-1512- 03
The Company is looking to hire Personal Assistants (PA) in Frankfurt, GERMANY.
Our employees benefit from this approach with the best opportunities to succeed and fulfill their professional aspirations. They do so knowing that they are part of a responsible and positive organizational culture. Our business services groups consist of professionals with a wide range of skills and backgrounds. We are currently seeking Administrative Assistants, to join our team.
- Provide administrative support to partners and practice management team
- Prepare client billings, time and expense reporting, coordinate travel, and arrange meetings
- Assist with invoicing and internet research
- Provide word processing support for general and external client related communications
- Minimum of three years of administrative experience; preferably in a professional services environment
- High school diploma or equivalent; completed coursework from an accredited college/university is preferred
- Must be Korean bilingual; proficient oral and written skills
- Proficient with Microsoft Office Suite applications, including Word, Excel, PowerPoint and Outlook
- Ability to work overtime as needed.
Satisfactory combination of education and experience.
Must have excellent written and verbal communication skills, business writing skills, the ability to work well with others, and prioritize and take initiative. Intermediate knowledge of Microsoft Word and beginning level of Excel required.
- Manage the day-to-day office functions including office supplies, equipment maintenance, and janitorial activities.
- Coordinate document flow in the office to include receiving, routing, and filing of invoices, reports, correspondence, contracts and forms.
- Prepare reports, correspondence and forms and ensure timely and accurate reporting to outside entities.
- Perform other related duties as required.
EFFECT ON END RESULTS:
- Office functions are efficient and operate smoothly.
- Correspondence is handled correctly, efficiently, and is routed to the appropriate person in a timely manner.
- Reports, correspondence and forms are completed accurately and sent to the appropriate internal or external entities in a timely manner.
- Related duties are performed completely, on time and accurately.
One Firm. One Team. Countless Opportunities.
Apply Now & Send Your CV on: email@example.com,
please keep in mind that must write Job Reference number in your email as Subject.
SEVEN WAYS TO BECOME A GOOD PERSONAL ASSISTANT
1) Understand Your Boss's Expectations
PAs pack their boss's parachute on a daily basis so it is essential that PAs fully understand their boss's objectives. This includes understanding your boss's work style, expectations, and boundaries. In the same way that you would collect a list of preferences for a frequent traveller, you also need to have a frank conversation with your boss about his/her expectations.
2) Take Thorough Messages
When taking messages for your boss, use your questions effectively to drill down to the heart of the issue. Asking "who", "what", "why", "where" and "when" questions will help you to take a comprehensive message that your boss can act on without having to return the call. If you put yourself in your boss's shoes when taking the message and ask all the questions he/she if likely to ask, you will also prevent unnecessary meetings.
3) Understand The Company's Vision
It is essential that you understand the vision and mission of your organisation. These factors impact the decision-making of your boss and the wider organisation. Understanding the vision and mission will help you to make solid decisions on your boss's behalf.
4) Become Your Boss's Mentee
Ask your boss to mentor you; particularly if you are new to the organisation. This will encourage better teamwork and help your boss to understand your challenges and gaps in your understanding of the business.
5) Be a Problem Solver
Always provide a possible solution when delivering a message to your boss about a problem. Your boss has enough to worry about, so if you can offer solutions, that will take some of the pressure off your boss. It could be something as simple as saying that there is a problem with "X" but you have spoken to a team member about it and they are looking into it.
6) Be Your Boss's Memory
Be a mind of useful information. Get clued up on personal things like the names of the wives of your boss's main customers (and their birthdays if you can manage it).
7) Have a Plan For Continuous Development
Don't allow yourself to be overlooked for training and development, or for promotion. Set goals for your development and tell your boss what is needed to ensure that you keep up with the latest best practice in your profession. It's the PA's responsibility to have such a plan. It says that you are conscious of the need for new ideas in your role to ensure the effectiveness of your partnership.
Finally, advancing effortlessly from a not-so-senior Personal Assistant role to a Senior Executive Assistant role requires a thorough understanding of the senior EAs objectives and responsibilities. It also sets a bar for development to ensure that you are growing in the profession.
As a personal assistant (PA) you will work closely with senior managerial or directorial staff to provide administrative support, usually on a one-to-one basis. You will help a manager to make the best use of their time by dealing with secretarial and administrative tasks.
PAs need extensive knowledge of the organization in which they work. You will need to know who key personnel are (both external and internal) and understand the organization’s aims and objectives.
Managers often rely heavily on their PA, trusting that work will be handled efficiently in their absence. Discretion and confidentiality are therefore essential attributes for a successful PA.
As a PA, you will often act as the manager's first point of contact with people from both inside and outside the organization. Tasks are likely to include:
- devising and maintaining office systems, including data management and filing;
- arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
- screening phone calls, enquiries and requests, and handling them when appropriate;
- meeting and greeting visitors at all levels of seniority;
- organizing and maintaining diaries and making appointments;
- dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
- carrying out background research and presenting findings;
- producing documents, briefing papers, reports and presentations;
- organizing and attending meetings and ensuring the manager is well prepared for meetings;
- liaising with clients, suppliers and other staff.
In addition to supporting managers, their team and departments, many PAs also have their own personal workload and responsibilities. The scope of the PA's role can be extensive and additional duties may include:
- carrying out specific projects and research;
- responsibility for accounts and budgets;
- taking on some of the manager's responsibilities and working more closely with management;
- deputizing for the manager, making decisions and delegating work to others in the manager's absence;
- being involved in decision-making processes.
Some PAs do all the secretarial work themselves; while others take responsibility for recruiting and training junior staff and delegate some of the less demanding and confidential work to them.
- The range of typical starting salaries falls between £17,000 and £25,000. In central Frankfurt, starting salaries can range from £25,000 to around £25,000.
- Salaries at senior level or with experience are around £25,000 to £33,000. Salaries in central Frankfurt can range from £25,000 to £50,000, depending on the level of experience and the type of business.
- – Salary 4000 USD Monthly
Salaries depend on the size and nature of the employing organization, as well as on geographical location.