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Accounting Clerk Job Description

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Accounting Clerk Job Description, USA – Base salary 6000 USD per Month

Accounting Clerk job Description

We are seeking Accounting Clerks. Below are the responsibilities and duties associated with these positions, which may be changed from time to time due to demands from attorneys and clients.

Essential Duties

Essential Duties and Responsibilities include the following. Other duties may be assigned.

 

  • Compares figures and totals on documents with statement of accounts submitted by accounting department to verify accuracy of documents.
  • Receives payments and coordinates with Accounts Receivable Department to ensure payment of freight. Notifies Cargo Checker to examine shipment when discrepancies are found. Checks for discrepancies on accounting records or manifest.
  • Plan and coordinate to assist customers with any shipment inquiries or freight release at the terminal/warehouse.
  • Coordinator with any third-party on the release of CFS shipments to ensure shipments are delivered to the warehouse on time.
  • Check the terminal for freight and customs release.
  • Consistently communicate and update customers, overseas offices and steamship lines via e-mail and telephone regarding the status of freight release.
  • Manage all aspects of daily bank deposits: scan and file copies of all received checks, maintain log of all cash receipts, utilize remote scanner to process check deposits, prepare related journal entries.
  • Maintain accounting records, scan and file supporting documentation for cash receipts.
  • Perform monthly audit of cash receipts to ensure journals and all supporting documentation are compliant for year-end audit.
  • Research and record daily bank deposits including checks, wires, ACH, drawdowns, returned wires and credit transactions as well as adjustments relating to bank fees, interest and reclassifications of incorrect funds in SAP in a timely manner.
  • Weekly reviews of unidentified cash receipts and travel expenses; investigate/ communicate with vendors and/or program staff to resolve in a timely manner.
  • Conduct monthly analysis of balance sheet accounts including the preparation of monthly bank reconciliations, including managing petty cash.  Enter monthly journal entries to the General Ledger to assist with completing monthly close.
  • Support Pre-paid Debit Card Program
  • Responsible for complying with applicable contract and sponsor requirements and following all IIE policies and procedures
  • Performs other duties and functions as assigned.

 

Accounting Clerk Job Description
Accounting Clerk Job Description

The main responsibility of the Accounting Clerk / Freight Cashier  is to assure that all processes have been completed correctly prior to the release of freight.

  • Maintain accounting databases by responding to new matter requests, creating new vendors, and inputting filing fee check requests.
  • Process check requests and check voids.
  • Track and record money order activity, ensuring proper client posting of the expense; void and credit if required.
  • Assemble various monthly reports.
  • Perform back-up activities, as required, at  the direction of the Accounting Manager.

 

The Accounting Clerk performs a variety of general accounting support tasks in an accounting department including:

  • Verifying the accuracy of invoices and other accounting documents or records.
  • Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable). Enters data into computer system using defined computer programs (SAP)
  • Compile data and prepare a variety of reports.
  • Reconciles records with internal company employees and management, or external vendors or customers.
  • Recommends actions to resolve discrepancies.
  • Investigates questionable data.

Accounting Clerk

Job Summary

Responsible for providing accounting support to accounting supervisors and other managers within the department. Keys daily worksheets to the general ledger system, ensures files are complete and maintained as needed, handles accounts payable duties, and assists accounting personnel.

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Primary responsibilities

  • Perform accounting and clerical functions to support supervisors.
  • Research, track, and resolve accounting problems.
  • Compile and sort invoices and checks.
  • Issue checks for accounts payable.
  • Place checks in envelopes and mail out.
  • Record business transactions and key daily worksheets to the general ledger system.
  • Record charges and refunds.
  • Support accounting personnel.
  • Input type vouchers, invoices, checks, account statements, reports, and other records.
  • Provide front desk customer service.
  • File and tally deposits.
  • Work with adding machines, calculators, databases and bank accounts.
  • Match invoices to work orders.
  • Process bills for payment.
  • Open mail and match payments to invoices.
  • Arrange for money to be delivered to bank.
  • Utilize computer systems to run databases, pay bills and order supplies.
  • Contact individuals with delinquent accounts.
  • Ensure customers accept payments or refunds.

 

 

Base Salary

6000 USD per Month

Qualifications

Bachelor’s Degree

Bachelor's degree in Accounting, Finance, Economics or Applied Mathematics is preferred and one year related experience and/or training;

  • Strong attention to detail
  • Fast learner
  • Strong math skills
  • Ability to multitask
  • Strong computer skills – proficient in the Microsoft Suite
  • Strong data entry and typing skills

Most employers require a minimum of a bachelor’s degree in accounting to work in an accounting clecrk position. While a bachelor’s degree is the minimum requirement, some companies prefer accountants with a graduate degree education. State requirements for a Certified Public Accountant license or certification include a minimum of a bachelor’s degree.

  • Proven working experience as  accountant or in a relevant field
  • Thorough knowledge of accounting and corporate finance principles and procedures
  • Excellent accounting software user
  • Strong attention to detail and confidentiality
  • Advanced degree in Accounting
  • CPA or CMA preferred

 

Computer Skills

To perform this job successfully, an individual should have knowledge of Microsoft Office.

 

 

Education Requirements

Bachelor's degree with a concentration in Accounting, Finance, Economics or Applied Mathematics.

 

 

Employment Type              (e.g. full-time, part-time, contract, temporary, seasonal, internship).

Full Time

 

Estimated Salary

6000 USD per Month , 72000 USD per year

 

Incentive Compensation

2000 USD per Month extra – not included in salary

 

Experience Requirements

Proven working experience as a accountant of One Year or more

 

 

Industry

Finance

Job Benefits

    • Very competitive compensation package inclusive of a generous benefits package
    • 100% of healthcare premium costs covered by employer, dependents added at 50% of cost
    • life insurance
    • 401(k) plan with up to 6% match
    • Voluntary Benefits (Supplemental Life, Accident, Short Term Disability, etc.)
    • Generous time off program includes 22 holidays, sick leave and vacation
    • Other great benefits (Flexible spending account, EAP, tuition reimbursement, etc.)

Job Location

World wide

Occupational Category

Financial auditors and accountants

 

Relevant Occupation

  • accountant
  • accountant-controller
  • accountants supervisor
  • accounting controller
  • analyst-accountant
  • assistant controller
  • auditor-CA (chartered accountant)
  • auditor-chartered accountant (CA)
  • auditor - finance
  • auditors supervisor
  • audit unit head - taxation
  • bank branch accountant
  • bank reserves auditor
  • bankruptcy trustee
  • branch accountant, bank
  • budget accountant
  • CA (chartered accountant)
  • CA (chartered accountant) student
  • certified general accountant (CGA)
  • certified management accountant (CMA)
  • CGA (certified general accountant)
  • chartered accountant (CA)
  • chartered accountant (CA) student
  • chief accountant
  • claims accountant
  • CMA (certified management accountant)
  • computer audit specialist
  • cost accountant
  • cost accounting supervisor
  • departmental accountant
  • division controller - accounting
  • field auditor - finances
  • financial accountant
  • financial auditor
  • financial control officer
  • general accountant
  • income tax adjuster
  • income tax adviser
  • income tax consultant
  • income tax expert
  • income tax investigator
  • income tax specialist
  • industrial accountant
  • industrial auditor
  • intermediate accountant
  • internal auditor
  • internal auditor - finances
  • internal auditors supervisor - finances
  • internal audit project manager
  • internal audit supervisor - finances
  • machine processing accountant
  • management accountant
  • management accounting chief
  • manufacturing accountant
  • officer, financial control
  • plant accountant
  • plant controller
  • production accountant
  • project accountant
  • property accountant
  • public accountant
  • public accountants chief
  • public accountants supervisor
  • reinsurance analyst
  • rulings officer, taxation
  • sales auditor - finances
  • senior accounting analyst
  • senior cost accountant
  • senior intern auditor
  • supervisor, accountants
  • supervisor, auditors
  • supervisor, cost accounting
  • supervisor, internal audit - finances
  • supervisor, internal auditors - finances
  • supervisor, public accountants
  • tax accountant
  • tax adviser
  • tax analyst
  • taxation rulings officer
  • tax auditor
  • tax consultant
  • tax evaluator
  • tax examiner
  • tax expert
  • tax specialist
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Responsibilities

Responsibilities & Essential Duties

Essential Duties and Responsibilities include the following. Other duties may be assigned.

 

  • Compares figures and totals on documents with statement of accounts submitted by accounting department to verify accuracy of documents.
  • Receives payments and coordinates with Accounts Receivable Department to ensure payment of freight. Notifies Cargo Checker to examine shipment when discrepancies are found. Checks for discrepancies on accounting records or manifest.
  • Plan and coordinate to assist customers with any shipment inquiries or freight release at the terminal/warehouse.
  • Coordinator with any third-party on the release of CFS shipments to ensure shipments are delivered to the warehouse on time.
  • Check the terminal for freight and customs release.
  • Consistently communicate and update customers, overseas offices and steamship lines via e-mail and telephone regarding the status of freight release.
  • Manage all aspects of daily bank deposits: scan and file copies of all received checks, maintain log of all cash receipts, utilize remote scanner to process check deposits, prepare related journal entries.
  • Maintain accounting records, scan and file supporting documentation for cash receipts.
  • Perform monthly audit of cash receipts to ensure journals and all supporting documentation are compliant for year-end audit.
  • Research and record daily bank deposits including checks, wires, ACH, drawdowns, returned wires and credit transactions as well as adjustments relating to bank fees, interest and reclassifications of incorrect funds in SAP in a timely manner.
  • Weekly reviews of unidentified cash receipts and travel expenses; investigate/ communicate with vendors and/or program staff to resolve in a timely manner.
  • Conduct monthly analysis of balance sheet accounts including the preparation of monthly bank reconciliations, including managing petty cash.  Enter monthly journal entries to the General Ledger to assist with completing monthly close.
  • Support Pre-paid Debit Card Program
  • Responsible for complying with applicable contract and sponsor requirements and following all IIE policies and procedures
  • Performs other duties and functions as assigned.

 

Salary Currency

US DOLLARS

 

Skills

Bachelor's degree with a concentration in Accounting, Finance, Economics or Applied Mathematics is preferred and one year related experience and/or training;

  • Strong attention to detail
  • Fast learner
  • Strong math skills
  • Excellent communication skills
  • Ability to multitask
  • Strong computer skills – proficient in the Microsoft Suite
  • Strong data entry and typing skills

 

Computer Skills

 

To perform this job successfully, an individual should have knowledge of Microsoft Office.

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This Accounting Clerk job description template is easy to customize for your company. Add or revise duties and responsibilities that are specific to your organization and current projects. Similar job titles include Assistant AccountantStaff AccountantJunior Accountant.

This free accounting clerk job description sample template can help you attract an innovative and experienced accounting clerk to your company. We make the hiring process one step easier by giving you a template to simply post to our site. Make sure to add requirements, benefits, and perks specific to the role and your company.

 

Accounting Clerk Responsibilities

Include:

  • Providing accounting and clerical assistance to the accounting department
  • Typing accurately, preparing and maintaining accounting documents and records
  • Preparing bank deposits, general ledger postings and statements

Job brief

We are looking for a skilled Accounting Clerk to perform a variety of accounting, bookkeeping and financial tasks.

Accounting Clerk responsibilities include keeping financial records updated, preparing reports and reconciling bank statements. You will also run accounting software programs (e.g. SAP) to process business transactions, like accounts payable and receivable, disbursements, expense vouchers and receipts. A successful accounting assistant should be familiar with all accounting procedures and have a flair for numbers.

Ultimately, a successful Accounting Clerk will ensure that the company’s daily accounting functions run accurately and effectively.

Responsibilities

  • Provide accounting and clerical support to the accounting department
  • Type accurately, prepare and maintain accounting documents and records
  • Prepare bank deposits, general ledger postings and statements
  • Reconcile accounts in a timely manner
  • Daily enter key data of financial transactions in database
  • Provide assistance and support to company personnel
  • Research, track and restore accounting or documentation problems and discrepancies
  • Inform management and compile reports/summaries on activity areas
  • Function in accordance with established standards, procedures and applicable laws
  • Constantly update job knowledge

Requirements

  • Proven accounting experience, preferably as an Accounts receivable clerk or Accounts payable clerk
  • Familiarity with bookkeeping and basic accounting procedures
  • Competency in MS Office, databases and accounting software
  • Hands-on experience with spreadsheets and financial reports
  • Accuracy and attention to detail
  • Aptitude for numbers
  • Ability to perform filing and record keeping tasks
  • Data entry and word processing skills
  • Well organized
  • High school degree
  • Associate’s degree or relevant certification is a plus

 

Accounting Clerk Job Summary

We are seeking a dynamic, conscientious accounting clerk to join our growing organization. In this position, you will update and maintain financial records and reports. Strong computer skills are a must, as you will process business transactions and manage databases.

Accounting Clerk Duties and Responsibilities

  • Maintain accounting database; update documents and records
  • File documents; make paper and electronic copies
  • Reconcile bank statements by comparing statements with general ledger
  • Prepare reports as necessary
  • Verify financial reports by running performance analysis software program
  • Follow standards, procedures, and applicable laws

Accounting Clerk Requirements and Qualifications

  • High school degree; associate’s degree or relevant certification is a plus
  • Proven accounting experience, preferably as an Accounts receivable clerk or Accounts payable clerk
  • Familiarity with bookkeeping and basic accounting procedures
  • Competency in MS Office, databases and accounting software
  • Hands-on experience with spreadsheets and financial reports
  • Accuracy and attention to detail and an aptitude for numbers
  • Well organized, with the ability to perform filing and record keeping tasks

Similar Job Titles

  • Accounting Clerks
  • Accountant
  • Accounting Assistant

 

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